Holiday Information for Home Cleaners
Paying your Cleaner when she is on holiday
Holiday arrangements should be agreed with your cleaner, and as their employer you are responsible for paying holiday pay as earned. The only exception to this if the Agency has advised you that your cleaner is genuinely self-employed.
The recommended holiday year for cleaners in SelClene is the same as the calendar year: 1 January to 31 December. One advantage of this arrangement is that any unused holiday entitlement can be taken over the Christmas period when:
- you are unlikely to want the cleaner around
- where the cleaner is unlikely to want to work and
- to formalise any Christmas bonus you might want to give so that it can be offset against the cleaner’s Working Time Directive entitlement to holidays.
How much holiday is the cleaner entitled to?
The cleaner is entitled to 28 days holiday during the calendar year, or one week every quarter. So, after 12 weeks attendance they have earned the 13th week as holiday entitlement.
How is the holiday entitlement calculated?
The amount of holiday is based upon the average pay and hours worked over the preceding 12 weeks. So if your cleaner normally works four hours a week, then they get four hours holiday in their thirteenth week. However if they only worked part of the previous 12 weeks then they only get holiday pro-rata to the hours worked.
I don’t want the bother of complicated calculations – can’t the Agency do this for me?
Give us accurate records of hours worked and pay earned and we will calculate the entitlement for you. Post or fax us a copy of the WERFs for the period and we do the rest.
When should holiday be taken?
The Agency recommends the cleaner be given their holiday entitlement at times to suit both you and them. Examples would include any period where you are going to be away on holiday yourself and so do not need a cleaner, or any period such as Christmas where you may not want a cleaner around and where the cleaner is not likely to want to work either. Equally, your cleaner may need to tie in their holiday with school holidays, so some give and take is required.
What notification do I have to give to my cleaner to take their holiday entitlement and what notification do they have to give me?
Officially notice should be equivalent to twice the holiday to be taken. So if you want to give your cleaner two weeks off, you would give them four weeks notice, and if they want two weeks off they should give you four weeks notice.
In practice clients and cleaners often do not give each other the legally required amount of notice, but as long as both cleaner and client are happy with the arrangement, that’s fine.
If you would like a replacement ‘cover cleaner’ while yours is away on holiday, please give us as much notice as possible. The more notice we have, the better the chances of us being able to help.
Can I simply give my cleaner cash equivalent to their holiday entitlement and continue employing them without them having to take holiday?
The intention of compulsory holiday legislation is to ensure employees have adequate time off, so holiday entitlement should not be converted into pay. Any variation to this must be voluntary agreed between you and your cleaner.
The exception is if the cleaner is leaving your employment. Then any accumulated holiday time can be added to their leaving pay (on top of any required notice period) provided the cleaner is genuinely available to work for the duration of holiday pay so paid.
Can holiday entitlement be carried over from one year to the next?
Officially, no. This means if holidays are not claimed within the applicable holiday year (in our case the calendar year) they cannot be carried forward and the cleaner starts from scratch, accumulating holiday entitlement from 1 January of the following year.
What about Bank Holidays?
Under current legislation there is no need to pay your cleaner if she does not come to work on a bank holiday when she is otherwise due on that day. If you do pay her, this is discretionary on your part or you may deduct it from her overall entitlement to holiday and pay. This situation is reviewed in Parliament from time to time and we will advise you should any changes affect the employment of your cleaner.